Office of Facility Planning and Control Louisiana Division of Administration

what is fp billing in construction accounting

The contractor and project owner know what is to be done and exactly how much money will change hands in the process. The profit part of a cost-plus contract — the “plus” — can be calculated a few different ways. In a cost-plus fixed-fee contract, the contractor is paid a set, negotiated fee regardless of the final cost of the project.

  • If a project owner or real estate developer cannot get a contractor to provide a reasonable Fixed Fee on a nearly complete set of Construction Documents, something is often amiss.
  • If neither goods nor billing has been received before the end of the reporting period, none of the undelivered orders for semiannual orders is a payable.
  • The subsidiary ledgers must be designed to group receivables by age with the most current increment covering receivables less than 30 days old.
  • If the school has not started at the end of the reporting period, no payable is established for this allowance.
  • For cost-plus contracts to work as intended, the seller needs a robust project accounting system that can accurately track direct and indirect costs devoted to a project.

A Cost Plus Fixed Fee contract shall mean one which provides for the payment of a fixed fee to the seller. The fixed fee negotiated does not vary with actual cost, but may be adjusted as a result of any subsequent changes in the work or service to be performed under the purchase order. The Department must prepare financial statements in accordance with CFO and Government Management Reform Act financial statement requirements. In meeting this requirement, the financial data used in the statements must be accurate, supported by related information, and prepared with sufficient financial management controls to support an audit by an independent audit group. Further, the financial reports and statements generated must be prepared and presented in accordance with the generally accepted accounting principles and standards identified in 4 FAM 030. The value of property recorded in the accounts includes the cost incurred in bringing the property to a state of usefulness.

The Term Form, Level of Effort

After completion, a final cost shall be negotiated and a final price established in accordance with the predetermined formula. Labor and Material Adjustment – a modification of the contract base price on the basis of increases or decreases of wage rates, specific material costs, or both, using agreed upon standards or indices. A lot of COs like to think of a fixed unit price labor hour contract as being „fixed price“ They like the fixed price clauses. Many of these contracts do not have any deliverables except for the hours worked. Therefore, every hour not worked is an hour not delivered and it can be deducted from the „fixed price“. Reports must provide for full disclosure of the financial results of operations for the period covered.

what is fp billing in construction accounting

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What is a disadvantage of a cost-plus fixed-fee contract?

No interest should be recognized for accounts receivable or investments that are considered uncollectible unless the interest is actually collected. However, until the interest requirement is officially waived by the Department or the related debt is actually written off, interest accrued on uncollectible amounts should be disclosed. Also, actual payments received from the debtor are required to be applied first to penalty and administrative cost charged, second to interest receivable, and third to outstanding debt principal per 4 FAM 490.

what is fp billing in construction accounting

The accounting system will recognize and record depreciation on all capitalized Department-owned property. Capitalized buildings, information technology equipment, vehicles, security equipment, communication equipment and software, medical equipment, and other capitalized equipment will be depreciated consistent with Department determined useful lives. In rare instances, a significant unforeseeable circumstance may cause a change in the Department’s intent or ability to hold to maturity certain securities that are initially classified as expected to be held to maturity.

What is a CRM? And Why Does Your Business Need One?

The contracting officer should consider using an economic price adjustment clause based on cost indexes of labor or material under the circumstances and subject to approval as described in paragraphs and of this section. Finally, some project owners may push back on having to pay a contractor’s indirect costs. A contractor will want to think ahead about how to handle the situation should it arise. Not knowing how much the project will cost in the end may make some project owners feel uneasy. If profit is to be paid as a percentage of costs, a contractor has little reason to keep costs down, right?

What does FP mean in contract?

Fixed Price (FP) Contract

Seller has a strong incentive to control cost.

Prospective redetermination, at a stated time or times during performance, of the price for subsequent periods of performance. Fixed-price contracts with prospective price redetermination. The quantities of the specified labor and materials allocable to each unit to be delivered under the contract. One or more identifiable labor or material cost factors are subject to change.


The hybrids evolved from the strong government preference for fixed price contracts arising out of the Competition in Contracting Act. A hybrid example might be fixed price contract for items with T&M provisions for support or installation of the items after acceptance. The most common fee structure for cost reimbursable contracts is a fixed fee. Cost type contracts with a fixed fee, whether completion form or level of effort, are referred to as Cost Plus a Fixed Fee or CPFF contracts. If may, however, be adjusted on level of effort contracts if the full hours are not delivered.

  • The construction project is estimated to cost in excess of ten thousand dollars ($10,000).
  • Also, actual payments received from the debtor are required to be applied first to penalty and administrative cost charged, second to interest receivable, and third to outstanding debt principal per 4 FAM 490.
  • Costs must also be classified by the major object classes prescribed by OMB.
  • Support budget justifications on performance and program costs by organizational units.

Often, my project owner and real estate developer clients might have picked ‘the wrong’ approach for the project before my involvement. That is the project delivery method with potentially illusory upside, but with concrete and unavoidable risks. Occasionally the government will take the position that the contractor stands to benefit substantially from commercial application of the technology under development. In such cases, the government may seek to award a cost reimbursable contact with no fee at all or even a contract where the reimbursement is partial.

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